We have an excellent opportunity for an Assistant PA to take up a position within our Blackpool office. We are an award winning professional services firm with an excellent reputation for training staff in a friendly and welcoming environment.
Assistant PA
Moore and Smalley - Blackpool
Full time (35 hours per week)
£Competitive salary
Benefits package (after qualifying period)
The principal duties
of this role are to provide daily support to the Partners’ PA and Healthcare team,
including:
- Attendance and minute taking at meetings
- Preparing invoices
- Taking calls from clients
- Regular Business Development meetings with
follow up action points
- Provide support to the Marketing team on
departmental projects
- Assisting with the coordination of projects to
ensure time is allocated correctly and deadlines are met
- General reception duties
- Database management
- Assisting client managers to maintain Excel
spreadsheets
- Typing and formatting various forms of
correspondence
- Creating mailing lists and mail merges
- Setting up meeting rooms for meetings, marketing
and hospitality events
-
Ad-hoc assistance to team members
-
Admin duties such as filing, scanning and photocopying
- Being a representative for our ‘Putting
Something Back’ mission
Candidates will need
to have a natural ability to make good decisions in a timely and confident
manner. The successful candidate will be a positive person, who is able to
motivate both themselves and others to excel and achieve. Good communication
skills, both written and verbal are essential to succeed in this role.
Our
ideal applicant will also be fully conversant with Microsoft Office products
e.g. Windows, Word and Excel, have excellent organisational skills a good
standard of general education in Maths and English and possess experience with
reception and telephone handling.
We are looking to recruit a candidate as soon as possible and will make an
appointment as soon as a suitable candidate is found.