Role: Receptionist
Location: MHA Moore and Smalley – Blackpool
Hours: Full time (35 hours per week) 9:00 – 5:00 p.m.
Salary: c. £17k per annum
Benefits package (after qualifying period): including private medical insurance, group life assurance, private pension and a bespoke flexible benefits scheme.

The principal duties of this role are to provide daily support to the Reception team, including:

• Answering multi-line switchboard for Blackpool, Preston, Lancaster, Kendal, Southport and Nottingham offices, directing calls in line with client services standards.
• Maintaining Rooms/Resources booking & confirmation facility via Lotus Notes.
• Setting up meeting rooms for meetings, marketing and hospitality events including video-conferencing equipment.
• Greeting clients/visitors, providing refreshments for meetings/training events and keeping reception tidy
• Ordering consumables
• Opening, logging and scanning all incoming mail ready for distribution
• Franking and logging all outgoing mail including maintaining franking machine & prices
• Scanning, copying and binding final accounts
• Maintaining the books in/out log in excel, contacting clients and arranging for the return of their documents.
• Maintaining the petty cash and spreadsheet and logging all incoming payments

Candidates will need to have a natural ability to make good decisions in a timely and confident manner. The successful candidate will be a positive person, who is able to motivate both themselves and others to excel and achieve. Good communication skills, both written and verbal are essential to succeed in this role.

Our ideal applicant will be fully conversant with Microsoft Office products e.g. Windows, Word and Excel, have excellent organisational skills and have a minimum of grade B in Maths and English GCSE (or equivalent). The candidate should also possess previous experience with reception and telephone handling. Efficient and accurate typing skills are desirable.

We are looking to recruit as soon as possible and will make an appointment as soon as a suitable candidate is found.