Role: Office Administrator
Location: Lancaster/Kendal
Hours: Full Time (37.5 hours per week) 8:30 – 17:00
Salary: £16 - £19k per annum (depending on experience)
Benefits package (after qualifying period): Private medical, private pension, group life assurance and bespoke flexible benefits scheme

The principal duties of this role are to provide daily support for the Corporate and Tax Departments including:

RECEPTION AND OFFICE ADMINISTRATION
• Typing correspondence and assisting with incoming mail.
• Filing, scanning, photocopying.
• Booking rooms and facilities for visiting partners and staff.
• Communicate with Building Manager and Cleaners when required, and report to Office Partner periodically.
• Management of petty cash and liaising with head office finance department.
• Organise and lead office Admin meetings and report to Office Partner periodically.
• Maintain calendar of periodic events and lead organisation of said events.

SECRETARIAL SUPPORT
• Production of general draft letters and documents.
• Assist with the set-up of new clients, produce engagement letters and set up new files.
• Ad hoc assistance to the Payroll and Marketing teams.
• Updating procedures and templates.
• Assist Partners in annual creation of internal meeting timetable.

CORPORATE, TAX & PAYROLL TEAM RESPONSIBILITIES
• Assisting client managers to maintain work programme and job tracking systems via excel spreadsheets.
• Maintenance of Corporate and Tax Job Trackers in terms of consistency and accuracy, and report to Corporate and Tax Partners periodically.
• Production of draft letters and documents as part of the accounts/taxation compliance.
• Archiving of documents.

PARTNER AND DIRECTOR SUPPORT
• Secretarial support.
• Booking travel arrangements.
• Management of calendars and meetings.
• Weekly support meetings.
• Collating information in advance of meetings.
• Ad hoc assistance to team members as required.

To be considered for this role, candidates must possess:

• GCSE Grade B (or equivalent) in Maths and English.
• Proficiency in Microsoft Word and Excel.
• Exceptional communication skills, both written and verbal.
• Excellent organisational skills.
• Diary management experience.
• Experience with reception and telephone handling.
• A proactive and positive approach with the ability to act on their own initiative.

Our ideal candidate will need to have a natural ability to make good decisions in a timely and confident manner. We are looking to recruit a positive person, who can motivate both themselves and others to excel and achieve.

We are looking to recruit as soon as possible and will make an appointment as soon as a suitable candidate is found.